Policies and Procedures
The Parish Council must operate in accordance with statutory legislation. This is to ensure proper management, governance and oversight of the Council activities. These procedures are laid out in the Council's Standing Orders. These are reviewed annually to ensure that they meet with current legislation and are fit for purpose.
Standing Orders 2025-05-15 (PDF, 335 Kb)
Adopted May 2025
Review May 2026
In addition to the Standing Orders, the Council has a number of other policies and procedures it follows to ensure efficient management.
Action Plan 2025-2026 (PDF, 113 Kb)
This outlines the key objectives the Council has set out for the coming year.
Adopted Feb 2025
Review Date Feb 2026
Action Plan 2025-2026 Timeline (PDF, 267 Kb)
This is a comprehensive overview of the completed and ongoing projects within the Parish.
Adopted Feb 2025
Review Date Feb 2026
Biodiversity Policy 2025-10-15 (PDF, 152 Kb)
This policy outlines how the Parish Council will conserve and enhance the biodiversity of the local area.
Adopted October 2025
Review Date October 2028
Closed Cemetery and Memorial Management Policy 2023-07-20 (PDF, 156 Kb)
Closed Cemetery and Memorial Management Policy 2023-07-20
Adopted July 2023
Review Date July 2026
Code of Conduct 2025-08-21 (PDF, 359 Kb)
Adopted August 2025
Review Date August 2026
Community Engagement Policy 2025-10-15 (PDF, 104 Kb)
This policy outlines how the Parish Council encourages its residents to be involved in decisions affecting them and their neighbourhood and in shaping the future of their parish.
Adopted October 2025
Review Date October 2027
Complaints Procedure 2024-06-20 (PDF, 144 Kb)
This document sets out how the Council will deal with complaints.
Adopted June 2024
Review Date June 2026
Co-Option Policy 2025-10-15 (PDF, 101 Kb)
This Co-Option policy sets out the procedure to ensure there is compliance with legislation.
Adopted October 2025
Review Date October 2028
Dignity at Work Policy 2025-10-15 (PDF, 164 Kb)
This policy covers bullying and harassment of and by clerks and all employees engaged to work at WOTWATA Parish Council.
Adopted October 2025
Review Date October 2028
Disciplinary Policy and Procedure 2024-03-21 (PDF, 159 Kb)
The Disciplinary Policy and Procedure explains how the Council will deal with any cases of misconduct or gross misconduct.
Adopted March 2024
Review Date March 2026
Equality and Diversity Policy 2023-06-15 (PDF, 132 Kb)
The Equality and Diversity Policy sets out how the Council operates in regard to these issues.
Adopted June 2023
Review Date June 2026
Grant Awarding Policy and form 2023-11-16 (PDF, 286 Kb)
Grant Awarding Policy and Appliation Form
Adopted Nov 2023
Review Date:Nov 2026
Grievance Policy and Procedure 2024-03-21 (PDF, 130 Kb)
The Grievance Policy and Procedure outlines how members of staff can raise complaints about Council. This does not include behaviour which is dealt with under the Code of Conduct.
Adopted March 2024
Review date March 2026
Health and Safety Policy 2025-09-24 (PDF, 56 Kb)
This policy explains how Council deals with Health and Safety issues.
Adopted Sept 2025
Review Date Sept 2028
IT and Social media Policy 2025-10-15 (PDF, 116 Kb)
This policy outlines the guidelines and responsibilities for the appropriate use of IT resources and email by council members, employees, volunteers, and contractors and the appropriate use of social media.
Adopted October 2025
Review Date October 2026
Lone Worker Policy 2024-03-21 (PDF, 220 Kb)
The lone worker policy covers the risks faced by lone working staff and the responsibilities of both the employer and employee in ensuring that lone workers can work safely.
Adopted March 2024
Review Date March 2027
Publication Scheme 2024-06-20 (PDF, 166 Kb)
This document sets out what the Council will publish.
Adopted June 2024
Review Date June 2026
Records Management and Retention Policy 2025-10-15 (PDF, 132 Kb)
This policy outlines the management and retention periods for documents held by the Parish Council.
Adopted October 2025
Review Date October 2028
Recording of Meetings Policy 2025-05-15 (PDF, 128 Kb)
Adopted May 2025
Review Date May 2027
Training and Development Policy 2024-02-15 (PDF, 148 Kb)
Adopted Feb 2024
Review Date Feb 2027
General Data Protection Regulations
The Council must comply with General Data Protection Regulations and has adopted the following policies.
Data Audit Policy 2025-06-19 (PDF, 141 Kb)
The Data Audit records the different types of data the Council holds and how it is dealt with.
Adopted June 2025
Review Date Nov 2025
Data Breach Policy 2024-07-18 (PDF, 159 Kb)
This policy outlines what the Council will do in the event of a data breach.
Adopted July 2024
Review Date July 2026
General Data Protection Policy 2025-07-17 (PDF, 182 Kb)
The General Data Protection Policy set out what the Council does with information
Adopted July 2025
Review Date July 2026
General Privacy Notice 2025-07-17 (PDF, 201 Kb)
The General Privacy Notice give the public information on what the Council does with their information.
Adopted July 2025
Review Date July 2028
Role Holders Privacy Statement 2025-07-17 (PDF, 200 Kb)
The Role Holder Privacy Notice gives role holders within the Council information on what it does with their information.
Adopted July 2025
Review Date July 2028
Subject Access Requests Procedure and Policy 2024-08-15 (PDF, 190 Kb)
This policy sets out how the Council will deal with questions asked of it.
Adopted August 2024
Review Date July 2026
Working Party
Biodiversity Working Group Terms of Reference 2023 (PDF, 1.8 Mb)
This sets out the terms of reference for the Biodiversity Working Group set up in October 2020 and reviewed May 2023. Next renewal date May 2026